Job Description
Benefits: - 401(k) matching
- Dental insurance
- Health insurance
- Training & development
- Vision insurance
Job Summary The Assistant Trust Officer is responsible for: assisting trust officers with comprehensive administration of assigned Personal Trust accounts; and assisting in business development for trusts, estates, IRAs, personal and other investment accounts. The Assistant Trust Officer may also be assigned accounts in accordance with account size and administration risk at the discretion of Department Management.
Key Responsibilities - Secondary or primary contact for assigned accounts and for all matters related to the account.
- Prepare documents for account opening documents, account agreements, transfer documents, beneficiary designations, investment objectives, notices, authorizations, and related documents.
- File and maintain trust instruments, amendments, court orders, and tax forms.
- Gather and organize tax-related data for internal or external tax preparers.
- Process distributions, payments, and receipts for assigned accounts.
- Monitor account liquidity to meet income needs, distributions, or tax obligations.
- Track important dates such as distribution schedules, required minimum distributions (RMDs), or tax filing deadlines.
- Complete, document, and present account reviews for assigned accounts.
- The ability to assist in the administration of accounts that hold miscellaneous assets such as oil & gas, real property, private businesses, etc.
- Assist in researching unique and hard-to-value assets to ensure their proper valuation and identification.
- Ensure that documentation of unique and hard to value assets is in accordance with the requirements outlined in the OCC Handbook for Unique and Hard to Value Assets.
- Review and process trades as needed, ensuring accuracy in execution, proper allocation to accounts, and compliance with investment guidelines and internal policies.
- Coordinate the review accounted-related legal docs such as wills, trusts, leases, agreements, etc.
- Perform on-site real estate inspections
- Oversight on the management of farm and ranch accounts and/or relationships.
- Assist with department audits and examinations
- Must be organized, self-motivated and team player
- Cross-sell the Bank's other products and services, referring customers to appropriate staff as indicated.
- Foster teamwork in the branch or department to ensure a positive overall customer experience and positive work environment.
- Answer Telephones, answer questions and direct to the correct Bank personnel
- Participate in bank training to enhance skill set and meet compliance requirements.
Qualifications - Bachelor’s Degree, + 2 years of relevant Trust experience, or High School Diploma or Equivalent + 7 years of relevant Trust experience.
Skills And Competencies - Complete in-house training based on requirements set up for this position
- Ability to deal with routine problems involving multiple facets and variables
- Strong analytical, organizational, and decision-making skills.
- Effective oral, written and interpersonal communication skills with the ability to apply common sense to carry out instructions and instruct others, interpret documents, understand procedures, write reports and correspondence, speak clearly to customers and employees.
- Excellent social and networking skills to support the community bank image
- Ability to work with minimal supervision while performing duties.
- Proven ability to provide an Excellent Customer Experience
- Ability to maintain confidentiality at all times
Disclaimer This job description is intended to describe the general nature and level of work being performed. It is not intended to be an exhaustive list of all responsibilities, duties, or skills required. Management reserves the right to revise the job description or require that other tasks be performed as needed.
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